I. GENERAL
Serving space for vendors shall be available each year to eligible vendors as assigned by the Spanish Fork Fiesta Days Committee. Selections are made based upon the variety of product offered when compared with all of the participating vendors overall and upon the timeliness of the request. The Committee reserves the right to reject any and all requests for serving space. It is up to the Spanish Fork Fiesta Days Committee to designate the serving space available for food vendors during the rodeo. Vendors seeking to sell retail items are limited to specific locations as designated by the Committee in its sole discretion. All food and retail items must be approved by the Committee.
Each vendor shall comply with all laws, rules, and regulations pertaining to the rodeo. Serving spaces must be confined to the allocated space and not encroach on the walkways or the spaces to the side or rear of the serving space. Vendors should bring their own canopies, tables, chairs, and securing devices—we only provide the serving space. All sales must take place from your assigned serving space; no roving sales are allowed. Each vendor is responsible to provide their own security for their serving space, equipment, inventory, and other items located at the site from the time the booth is set up until it is taken down. Neither the City nor the Committee is responsible for items left on the site before, during, or after the rodeo.
Access to and from the serving space will be restricted by the Committee and the Spanish Fork Police Department during the rodeo from 5:30 p.m. to 10:30 p.m. Food trucks should arrive on July 20, 2025 (the FIRST day of the rodeo) in their allotted time, which will be anytime between 7am and 4 pm on that day. The Committee will notify vendors of their specific arrival time. Vendors must arrive during their allotted arrival time. Any vendor who wishes to change their allotted arrival time must get permission from the Committee prior to their arrival day.
Booths, trailers, or food trucks are to arrive on the designated date and time and stay the duration of the rodeo. You will not be allowed to move your booth, trailer, or truck until tear down time at the conclusion of the rodeo. Booths or food trucks must be removed no later than the day following the close of the rodeo. These requirements are considered part of the regulations which are to be followed.
The rodeo is not dependent on the weather. Hope for sunshine, but the rodeo will go on in the event of rain or winds and fees will not be refunded. Vendors will be responsible to secure anything used for their business on the City Fairgrounds in the case of extreme weather. The vendor will be responsible for any damage caused by and to their property. Unless you instruct us otherwise, your name may be released to other events that ask us for a list of our vendors.
II. LEGAL COMPLIANCE
Vendors seeking to sell food items must obtain food handler’s permits from the Utah County Health Department for all persons handling food and comply with all Health Department regulations, including acquiring a temporary serving permit. Vendors are to comply with the Utah State Tax regulations. The Tax Commission will provide tax packets for each vendor through mail. It is your responsibility to collect sales tax and return it to the state. We are required by the state to provide the names, addresses, Social Security numbers, and tax numbers for each vendor.
We also will require at time of acceptance, proof of your Certificate of Insurance.
III. VENDOR FEES
The cost of a serving space will be based off the size booth you choose for the full rodeo, depending on the size of the trailer or needed space. There are three (3) different sizes you can choose from. Prices vary based of size. Each serving space is outfitted with 50-amp, 30-amp, and standard 110V and 220V plug ins and a water spigot with a splitter, free of charge.
Vendors can request parking space for a supply/storage trailer offsite from the serving space. There is an additional $25 fee to bring and park a supply/storage trailer. Parking areas for the supply/storage trailer is determined by the Committee.
Vendors must specify additional such as storage on this application. Any vendor who wants to add power or storage after submitting the application must contact the Committee.
IV. CLEANUP
The ground around a serving area is to be cleaned daily by the vendor, and no wrappers or debris of any kind are to be left in the area. The serving area is to be thoroughly cleaned of debris, and all disposable items are to be properly disposed of at the conclusion of the rodeo. Vendors are to dispose of their trash in designated large dumpsters, not in the public trash cans placed throughout the venue. Failure to properly clean the area, properly dispose of items, or follow the laws, rules, and regulations pertaining to the rodeo are grounds to forfeit the preference given to prior vendors in future years.
VI. LIMITATION OF LIABILITY
NEITHER SPANISH FORK CITY NOR THE COMMITTEE WILL BE LIABLE FOR ANY INJURY OR ACCIDENT OR DAMAGE TO VENDORS’ ITEMS DURING THE RODEO. WE WILL NOT BE RESPONSIBLE FOR ANY COPYRIGHT INFRINGEMENTS, SHOPLIFTING, CONSUMER SAFETY OR OTHER LEGAL VIOLATIONS WHICH MAY OCCUR WITH REGARDS TO PRODUCT, PERSON, BOOTH HELP, OR FAMILY MEMBERS.
VENDOR AGREES TO INDEMNIFY AND HOLD CITY, ITS ELECTED OFFICIALS, APPOINTED OFFICIALS, EMPLOYEES, AGENTS, AND VOLUNTEERS HARMLESS FROM ANY CLAIM BY ANY PERSON OR ENTITY FOR ANY HARM ARISING FROM OR RELATED TO THE OPERATION OF THE VENDOR, MAINTENANCE OR OPERATION OF VENDOR EQUIPMENT, OR CONDUCT OF VENDOR EMPLOYEES.